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Accounts Payable Specialist Job Description: Top Duties and Qualifications

Last updated May 12, 2026
Edited by Indeed Employer Content Team
Edited by Indeed Employer Content Team
Last updated May 12, 2026
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8 min read

An accounts payable specialist handles all financial transactions related to paying vendors. Typical duties include processing invoices, resolving invoice discrepancies and making payments to suppliers.

In this article about accounts payable specialists, you’ll learn about the duties, responsibilities and background typically needed for this position, making it easier to craft an effective accounts payable specialist job description.

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Accounts payable specialist duties and responsibilities

Accounts payable specialists ensure suppliers receive timely payments. They review invoices for accuracy, enter data into accounting systems and reconcile A/P records to prevent duplicate or missing payments. An accounts payable specialist may also communicate with suppliers directly.

Common duties include:

  • Maintaining relationships with vendors
  • Paying vendor invoices with checks, credit cards and bank transfers
  • Comparing purchase orders with invoices to confirm that discounts and other incentives have been applied correctly
  • Analyzing accounts payable processes to find ways to increase efficiency
  • Investigating invoicing discrepancies
  • Managing payment schedules according to vendor agreements

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Accounts Payable Specialist Job Description Examples

Example 1

JOB Summary

Accounts Payable Specialist reports to the Senior Accounting Manager and is ensures all payments requests are properly approved and documented. Ensures vendors are paid according to payment term/plans to avoid any service interruptions and takes advantage of cash management opportunities.

Duties AND Responsibilities

  • Receives invoices directly from vendors and forward those invoices to department managers for review and approval. Reviews all payment requests for appropriate documentation and requisite approval authority. Enters properly approved invoices and other contractual obligations into accounts payable system for payment.
  • Prioritizes invoice payment processing in order to take advantage of cash discounts, to avoid interest and/or penalties, and to adhere to agreed-upon payment terms/plans.
  • Interfaces with Material Managers at the Hospital and Clinics to ensure medical supplies purchase orders are placed at regular intervals using correct supplier pricing, if supplier is in place, so as to manage costs and corresponding vendor invoices are reasonable and properly approved.
  • Reviews approved expense reports from ExpensePoint system and ensures all expenses are within company policy and processes for payment.
  • Ensures signed copies of IRS Form W-9 Request for Taxpayer Identification and Certification, vendor service agreements, and any other contracts are on file. Provides supporting documentation for audits.
  • Corresponds with vendors and responds to payment status inquiries. Researches aged invoices received from vendor and reviews vendor history in accounts payable system to see if previously paid and if not paid, then forwards those invoices to appropriate department manager for review and approval.
  • Reconciles vendor statements to vendor history in accounts payable system and contact vendor for any invoices listed on the vendor statement not paid or sent for review and approval.
  • Adheres to company policies in the performance of all assigned accounting duties and communicates any compliance deviations and internal control weaknesses to management timely.
  • Acts as backup for the Payroll Specialist and performs other duties as assigned.

Requirements

  • High School Degree or GED required.
  • Accounting or Finance experience 2 plus years
  • MS Office Proficiency required.
  • QuickBooks experience 2 plus years preferred

Education

  • High School Diploma or GED
  • Some College, Associates, or Bachelor s preferred.

Certification, Licensure

N/A

Knowledge Skills & Abilities

  • Knowledgeable and ability to communicate company policies and procedures to those assigned responsibility for incurring expenditures and inform management of any issues.
  • Understanding of company processes, accounting system functionality, and apply business knowledge, and reasoning ability in resolution of accounting tasks and issues.
  • Proficient in Accounting Systems including QuickBooks, ExpensePoint, and Microsoft Office Suite applications preferred.
  • Ability to prioritize tasks, receive guidance and work independently, be action-oriented, understand key objectives, meet accounting timelines, and display ethics and values in all actions.

Job Type: Full-time

Benefits:
  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance
Schedule:
  • Monday to Friday



Ability to commute/relocate:
  • Houston, TX 77002: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):
  • Do you have Medical - Hospital, Clinic A/P Location: In person

Example 2

Summary: The AP Specialist is responsible for all accounts payable functions for the company, including but not limited to processing invoices, cutting checks, reconciling vendor statements, and monthly AP accrual. Generally, support the Accounting department and assis in accurate and timely financial statements.

Duties & Responsibilities:

  • Handle the accounts payable responsibilities including but not limited to: (1) three way matching, (2) processing invoices into system including GRN matching, (3) cutting checks to vendors, (4) reviewing payable statements, (5) handling vendor payment inquiries, (6) processing the monthly AP accrual, (7) process and review the expense reports, (8) process and review the credit card statements, (9) Vendor Set Up, (10) ACH / Wire process.
  • Prepare AP reports including payments plans, AP and GRN reports, and ad hoc research.
  • Reconcile GRN and deposit accounts.
  • 1099 Year-end filing process.
  • Assist audit process as requested by supervisor.

Education Requirements & Experience Qualifications:

  • Associates Degree in Accounting and 2 years of related accounting experience
  • *OR
  • 4 years of related accounting experience
  • Minimum 2 years of related accounting experience in manufacturing environment and Syspro preferred

*Physical Demands: *

  • Requires sitting for extended periods of time, walking, bending, reaching, carrying, and occasionally lifting and/or moving objects up to 25 pounds.

Job Type: Full-time

Pay: From $25.00 per hour

Benefits:
  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Tuition reimbursement
  • Vision insurance
Schedule:
  • 8 hour shift
  • Monday to Friday

Ability to commute/relocate:
  • Cerritos, CA 90703: Reliably commute or planning to relocate before starting work (Required)

Education:
  • Associate (Preferred)

Experience:
  • Accounts Payable: 2 years Location: One location

Example 3

DRYCO Construction, Inc., a Highly Successful Construction Company, located in the San Francisco Bay Area,is seeking a detail-oriented and highly organized Accounts Payable Specialist with a strong background in high volume construction A/P processes. The ideal candidate will have full charge accounts payable experience and at least 3 years of progressive experience in a similar role.

We emphasize our culture, which is marked by hardworking people who also know how to have fun!

Job Type: Full-time

Pay: $27 to $34 per hour, depending on experience

We offer phenomenal benefits & retirement packages: Medical, Dental, Vision and 401K. We are an EEOC employer who offers a drug free workplace.

Responsibilities:

  • Process invoices, expense reports, and vendor payments accurately and efficiently, handling high volumes effectively.
  • Ensure all invoices are properly coded and approved according to company policies.
  • Reconcile vendor statements and resolve discrepancies in a timely manner.
  • Assist in month-end closing procedures related to accounts payable.
  • Maintain accurate and organized records of accounts payable transactions.
  • Communicate effectively with vendors, suppliers, and internal stakeholders.
  • Assist in implementing process improvements to enhance the efficiency of the high-volume accounts payable function.
  • Assist with ad-hoc projects and tasks as assigned by the Accounting Manager.

Desired Qualifications:

  • At least 3 years of progressive accounts payable experience in the Construction Industry Required.
  • Strong understanding of construction accounting principles.
  • Full charge accounts payable experience is required.
  • Experience handling high-volume accounts payable.
  • Proficiency in accounting software.
  • Excellent attention to detail and accuracy.
  • Strong organizational and time management skills.
  • Ability to work independently and meet deadlines.
  • Strong communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite, particularly Excel.

Family Values:

We put an emphasis on family values and employee loyalty. Many employees have been with our company for over 25 years, and many families have multiple generations at our company.

We welcome the opportunity to build long-standing relationships with our employees. We focus on our 5 core values, which we call TOFIT:

Teamwork: OPEN Communication: FIT: Integrity: TRUST

Job Type: Full-time

Pay: $27.00 - $34.00 per hour

Schedule:
  • Monday to Friday



Experience:
  • Accounts Payable Construction: 3 years (Required)

Language:
  • Spanish Location: In person

Example 4

We are looking for a friendly and organized individual who is interested in joining an innovative, growing company!

Scope:The AP Specialist will provide support to the accounting department, while maintaining compliance with federal, state, and local guidelines and regulations.

Responsibilities

  • Receive and distribute incoming accounts payable invoices and related documents for approval
  • Prepare and process invoices in QuickBooks, accurately and timely
  • Review and verify Vendor Statements as needed
  • Management of pending approved accounts payable
  • Establish new vendors in accordance with company policies
  • Identify and resolve any discrepancies between purchase orders and invoices
  • Manage deposits made on required purchase orders
  • Maintain 1099 vendor files for accuracy and up to date W9 s for tax reporting
  • Prepare and process weekly vendor payments
  • Management and reconciliation of multiple credit card accounts
  • Cleaning Supply order placement and management
  • Special projects
  • Act as primary back-up to Accounts Receivable Specialist during absences.

Requirements

  • HS Diploma
  • 1-2 years of accounts payable or accounting experience
  • QuickBooks and Salesforce experience a plus
  • Reliable Transportation
  • Ability to primarily work on-site

Benefits

  • 401(k) and matching; eligible on the 1st day of the month following date of hire
  • Health Insurance; eligible on the 1st day of the month following date of hire
  • Dental and Vision Insurance; eligible on the 1st day of the month following date of hire
  • Company paid Life, short-term and long-term disability policies
  • Generous PTO after 90 days of service
  • Company paid holidays

Equal Opportunity Employer (EOE)

Job Type: Full-time

Benefits:
  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance
Physical setting:
  • Office
Schedule:
  • 8 hour shift
  • Day shift
  • Monday to Friday

Ability to commute/relocate:
  • Morgantown, PA 19543: Reliably commute or planning to relocate before starting work (Required)

Education:
  • High school or equivalent (Preferred)

Experience:
  • Accounts payable: 1 year (Preferred)
  • QuickBooks: 1 year (Preferred)
  • Salesforce: 1 year Location: One location

Example 5

Accounts Payable Specialist

Responsibilities

  • Keeping track of all payments and expenditures, including payroll, purchase orders, invoices, statements, etc.
  • Reconciling processed work by verifying entries and comparing system reports to balances
  • Maintaining historical records
  • Paying employees by verifying expense reports and preparing pay checks
  • Paying vendors by scheduling pay checks and ensuring payment is received for outstanding credit; generally responding to all vendor enquiries regarding finance
  • Preparing analyses of accounts and producing monthly reports
  • Continuing to improve the payment process

Requirements and skills

  • Proven working experience as Accounts Payable Specialist (4 years)
  • Solid understanding of basic bookkeeping, AR, and accounting payable principles
  • Data entry skills along with a knack for numbers
  • Proficiency in English and in MS Office
  • Excel proficient (Will be tested)

Job Type: Full-time

Pay: $60,000.00 - $62,000.00 per year

Benefits:
  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance
Schedule:
  • 8 hour shift
  • Monday to Friday



Ability to commute/relocate:
  • Miramar, FL: Reliably commute or planning to relocate before starting work (Required)

Experience:
  • Accounts payable: 4 years (Required)
  • Accounts receivable: 1 year Location: In person

Example 6

Robson Communities, Inc.’s (“RCI”) accounting department is looking for a Payable Specialist I to support Robson Homes.

This position is an entry level position.

Monday through Thursday 7:30am to 5pm
Friday 8am to 12p

Purpose OF Position /Summary

Position is responsible for timely, accurate processing of accounts payable invoices and their payment for assigned companies. Primary functions may include: data entry, processing invoice batches, obtaining approvals for invoices, reviewing invoices and distributing appropriately, maintaining credit application information, reviewing other department members data entry for accuracy and processing checks. Performs other duties as assigned.

Primary Accountabilities
  • Data Entry- inputting batched invoices to JDEdwards/E1
  • Check batch reports for accuracy including correct vendor information, dollar amount, invoice number etc. Forward to another A/P member for secondary checks.
  • Processing checks including matching checks to information in Isynergy to ensure that all information on checks is correct including correct vendor/invoice number/amount. Prep checks for mailing by attaching stubs, writing account numbers on checks if necessary and returning to requestor if needed.
  • Miscellaneous duties such as shredding, scanning and sorting mail as needed

Experience/Education/Computer/Technical Requirements
  • Previous accounting experience helpful.
  • Computer data entry, 10 key and keyboard skills -- speed and accuracy

Skills/Abilities/Decision Making
  • Able to meet predetermined deadlines
  • Ability to work in a fast-paced environment and/or multi-task
  • Ability to interact with and address customer needs in a professional manner (in person and on phone)
  • Ability to interact effectively in a team atmosphere (share ideas, listen and be flexible)
  • Ability to interact effectively individually with peers and superiors (within organization and externally)
  • Ability to work with little to no direction/work independently after job tasks assigned
  • Quickly and accurately identify critical issues, problem solve, assess a course of action including its consequences/outcomes

EEO: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Full-Time employees are offered a comprehensive and competitive benefits package including medical, dental, vision, company paid life insurance; paid sick, vacation and holidays; and 401(k) plan with a company match.

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Benefits:
  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance
Experience level:
  • 1 year
Schedule:
  • Day shift
  • Monday to Friday



Experience:
  • Accounts payable: 1 year Location: In person

Example 7

Start your career at Tax-Air today!

Headquartered in Milwaukee, WI; Our network of 6 terminals covers three states in the Midwest area (Wisconsin, Illinois and Minnesota). As a privately owned, asset-based transportation and logistics company, we take pride in the many customers and industries we serve. Tax-Air prioritizes safety, training, and development within our workforce to continue providing exceptional service. Offering employees competitive market pay, benefits, growth opportunities, and home daily policy, we ensure our employees maintain a healthy work-life-balance.

Scope of Position

Process full AP Cycle Invoice intake through payment processing

Responsibilities

Process Invoices, Checks, ACH Payments, and reconcile Discrepancies in a High Volumeenvironment

Work with other departments to obtain invoice approval

Assign invoices to proper general ledger accounts

Address vendor payment inquiries

Process expense/credit card reports form employees, identify discrepancies and escalate appropriately

Maintain 1099 Vendors and generate annual forms

Additional accounting/vendor related projects as assigned

Qualifications

1-2 years in accounts payable and/or account or related field preferred

Basic understanding of accounts payable process and general accounting knowledge

Demonstrated detail orientation

Ability to work independently, and prioritize tasks in order to complete assigned duties

Job Type: Full-time

Benefits:
  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Employee discount
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance
Physical setting:
  • Office
Schedule:
  • 8 hour shift
  • Day shift
  • Monday to Friday

Ability to commute/relocate:
  • Milwaukee, WI 53207: Reliably commute or planning to relocate before starting work Location: One location

Example 8

Position Description:The Accounts Payable Specialist is responsible for all accounts payable functions including preparing and examining full cycle financial records for vendors.

Requirements:

Ability to analyze data, identify and resolve problems.

10-key by touch.

Must be able to communicate effectively and professionally, both verbally and written.

High level of organizational skills and attention to accuracy and detail.

Ability to anticipate work needs and interact professionally with vendors.

Excellent time management skills with a proven ability to meet deadlines and monthly/annual goals, and prioritize multiple tasks.

Able to work independently and in a fast-paced environment.

Be a team player with a positive attitude.

Has the ability to quickly learn new systems as they are implemented.

JOB Duties:

Review, audit, and process all credit card statements, expense reports, vendor payments, and invoices including coding.

Prioritizing invoices to ensure timely payment to our vendors and handling manual check requests for vendor payment, while taking all reasonable prompt payment discounts.

Facilitates payment of vendors, which may include verification of federal ID numbers.

Reconcile statements and resolve discrepancies.

Communicate with coworkers, management, and vendors regarding purchases and payments due.

Run month end reports and provide the CFO with any reports requested, and assist in monthly closing routines and annual audits.

Other projects as assigned.

Education AND Experience:

AA in Finance, Accounting, Business, or other relative discipline (BA preferred).

3-5 years of related experience preferred.

Familiarity with GAAP and Debits and Credits preferred.

Proficient user of Microsoft Office Suite, and especially with Excel.

Experience with SAGE accounting software a plus.

Job Type: Full-time

Pay: $24.50 - $28.50 per hour

Expected hours: 40 per week

Benefits:
  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Disability insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance
Schedule:
  • 8 hour shift
  • Monday to Location: In person

Example 9

Why should you work for City? Because City is a global leader in facilities management for starters. Also, because we have a generous benefits package that includes 28 days of PTO along with a 401(k) match with immediate vesting. We don't just hire anyone at City; we're looking for loyal team members with personal grit, a deep sense of responsibility, a thirst for constant learning and growth with a willingness to always lend a helping hand. When you join City, you're committing to making a difference. We make a commitment to you too helping you embark on a career with purpose! Accounts Payable Specialist Hybrid work schedule Reporting TO THE A/P Supervisor Position Responsibilities
  • Monitor the AP inbox. Work through and respond to inquiries and resolve questions/issues
  • Work closely with the vendors to request any applicable changes on invoices, tax removed etc. and maintain positive attitude in all correspondence
  • Prepare vendor reconciliations, helping to identify any applicable issues
  • Assist in processing of invoices and expense reports including AIA construction invoices
  • Ensure AP queries are investigated and analyzed effectively and timely
  • Assist in set up of new vendors, ensuring all supplier setup information is received from the vendor and entered accurately and completely in Timberline
  • Assist in maintaining proper vendor files including updated W9's and Certificates of Insurance
  • Provide support to and take direction from the AP Supervisor and Manager
  • Other ad-hoc tasks as directed by management including reporting and audit requests
  • Assist in efficiency implementations such as Concur
  • Assist in AP clean up projects such as vendor account clean up
  • Other duties as assigned by AP Supervisor/Manager based on Finance department initiatives and priorities. Job responsibilities of role may change based on AP Management discretion Requirements Education and Experience
  • 2- year accounting degree or equivalent experience preferred
  • Minimum 3 years Accounts Payable experience required
  • Experience with Timberscan and Timberline helpful
  • Excellent verbal and written communication skills are essential
  • Demonstrated ability to prioritize work to meet set deadlines
  • Strong time management, planning and organizational skills
  • Ability to analyze and research data and resolve discrepancies
  • Ability to multitask in a deadline driven environment and shift priorities as needed
  • Ability to seek out information and resolve issues
  • Comfortable working autonomously but within a team
  • Advanced level of computer literacy, including Financial Systems and Microsoft Office is essential (Advanced Excel)
  • High level numeracy and reconciliation skills, with demonstrated attention to detail and accuracy
  • Experience in processing a high volume of AP Job Type: Full-time Benefits:
  • 401(k)
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance Schedule:
  • Monday to Friday Ability to commute/relocate:
  • Burlington, MA 01803: Reliably commute or planning to relocate before starting work Location: One location

Example 10

Are you looking for a SWEET new career path? Nassau Candy may have the perfect position for you! Nassau Candy is one of the largest US wholesale manufacturers of specialty and private label confections, supplying many of the national retailers and independent stores across the country. We are seeking an Accounts Payable Specialist, for our high-volume accounting department. Perks:
  • Competitive Pay
  • Medical, Dental, and vision insurance (AFLAC)
  • Vacation, PTO, and 6 paid Holidays
  • Employee Discounts
  • Family-oriented company culture, business casual attire
  • And Pet Insurance! Responsibilities: *
  • High-volume reconciliation of POs and invoices (3-way match)
  • Matching checks with vouchers
  • Work with buyers and receiving associates to resolve issues Qualifications:
  • 3-5 years of A/P experience in a fast-paced environment
  • Ability to handle multiple projects simultaneously
  • Intermediate Excel skills and a quantitative aptitude
  • Strong detail-orientation and problem-solving skills
  • Strong verbal and written communication skills are a must Check out our homepage at: [website] We are an Equal Opportunity Employer This is an excellent opportunity to join a dynamic and growing Long Island company! Job Type: Full-time Benefits:
  • 401(k)
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance Schedule:
  • 8 hour shift
  • Monday to Location: One location

Example 11

Scope of Position:Responsible for Daily Purchasing and Accounts Payable functions. Will perform additional duties in the accounting department as needed. Reporting Relationships:
  • Reports to Accounting Manager
  • Direct reports:
  • None Job Requirement:
  • Required:
  • High School Diploma or equivalent
  • Some College Preferred
  • Previous accounting experience
  • Excellent Excel Skills
  • Preferred:
  • Microsoft Office Products Responsibility:
  • Enter all invoices into Accounting System
  • Filing payables
  • Mailing checks
  • Sorting Accounting Mail
  • Entering Vendor Invoices
  • Pulling Invoices for payment
  • Entering purchase orders
  • Ordering product from Vendors
  • Processing check runs
  • Vendor management
  • Support for billing and accounting as needed Measurements of Effectiveness:
  • Days to close sales
  • Payments to vendors kept within terms to avoid fees and interest, including all invoices that are due on the weekly check run request
  • Entering of all invoices within 5 business days of receiving them Response to any internal or external inquiries within 48 hours or less Job Type: Full-time Pay: $17.00 - $20.00 per hour Benefits:
  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Vision insurance Physical Setting:
  • Office Schedule:
  • 8 hour shift
  • Monday to Friday Ability to commute/relocate:
  • Mason, OH 45040: Reliably commute or planning to relocate before starting work Location: One location

Example 12

Mission Health managed Communities offer a broad range of services to individuals in need of high-quality healthcare and rehabilitation assistance. With a focus on personal care and enriching activities, Mission Health Communities excel in helping our residents achieve essential clinical outcomes across a variety of service areas. We are currently seeking a talented AP Specialist at our corporate office in Tampa, Florida. This position will have primary responsibility of working with our Accounts Payable team for our Communities and Home Office. This includes ensuring accurate and timely processing of Accounts Payable, including research/resolution of vendor account and community issues, new vendor paperwork and check printing. Key duties include:
  • Perform day to day full cycle accounts payable transactions to ensure accurate and timely payment processing
  • Receive, allocate and enter high volume invoices from multi-facilities
  • Obtain appropriate verification(s) and approval(s) for invoices before posting.
  • Prepare weekly batch check runs
  • Ability to process and follow up on "rush" items
  • Monthly vendor reconciliations.
  • Prepare Form 1099's
  • Timely responses to internal and external vendor inquires/issues.
  • Ensure proper accounting of month-end.
  • Research and resolution of invoice or community AP issues.
  • Ensure that all processing and reporting deadlines are consistently achieved
  • Maintain effective, timely and professional communication with Community and Mission Health employees and management. Education and/or Experience requirements:
  • Degree preferred
  • 3+ Years of Accounts Payable experience
  • Multiple Entities
  • Advanced Excel skills
  • Proficient with high volume of transactions
  • Some supervisory or lead experience Compensation & Benefits We are committed to offering a competitive wage and a comprehensive benefits package. Some of the benefits available include:
  • Hybrid remote work environment
  • Casual dress on non-meeting days
  • A professional, fast-paced, working environment
  • GREAT leadership and high visibility
  • Highly competitive compensation plus bonus
  • Medical/Dental/Vision Coverage
  • Short Term/Long Term Disability
  • Flexible Spending Accounts
  • Life Insurance
  • 401k Savings Plan
  • CEU Reimbursement
  • Capella University / Sophia Learning
  • Paid Time Off Our office is located in South Tampa on Bay to Bay Blvd, one block off of Bayshore Blvd. Mission Health Communities is an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin or disability. Pre-employment background screening and drug test are required. Our home office is located near Bay to Bay and Bayshore Blvd. Job Type: Full-time Pay: Up to $55,000.00 per year Benefits:
  • 401(k)
  • Dental insurance
  • Employee discount
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Vision insurance Schedule:
  • 8 hour Location: One location

Example 13

Company Description:Eye Level Learning Centers is a franchisor of after-school programs specializing in Math and English. There are over 150 Eye Level Learning Centers in the U.S. and Canada. Eye Level is based on an educational principal where students learn at their own pace. We develop problem-solvers, critical thinkers, and lifelong learners. Our values are honesty, passion, respect, self-directed, critical thinker, communication, and work-life balance. Job Description: Accounts Payable Specialist (Full-Time Opportunity) Job Function:The position will be based at Eye Level's corporate headquarters in Ridgefield Park, NJ. He or she will perform a variety of accounting clerical tasks related to the maintenance/processing of payable account records, invoices, etc. Education:BA/BS with Major in Accounting Accounts payable Specialist Responsibilities 1. Facilitate the process of receiving pending accounts to be paid 2. Review payable accounts to ensure that information is properly recorded and the records contain appropriate authorization for payment 3. Administer and ensure that entered items have the correct job codes to pay clients and employees properly 4. Maintain proper back up files for research and reference 5. Record administrative and office expenses 6. Monitor accounts to ensure that payments are up to date 7. Ensure the completeness and accuracy of data on accounts 8. Code documents according to company procedures 9. Review invoices and statements to ensure that all the information appearing on them is accurate and complete 10. Multi-task and work under time constraints Accounts Payable Specialist Experience and Requirements: 1. Bilingual in Korean//English is a definite plus (but not required) 2. 1+ years accounts of payable experience 3. Intermediate knowledge of Excel and QuickBooks 4. Experience in a related job and working in an office environment 5. Discretion and trustworthiness due to frequent contact with confidential material 6. Good communication skills (must regularly interact with other departments) 7. General understanding of accounting practices and principles 8. Must be commutable distance to work site-must do work at office. No work-from-home option Eye Level Benefits Eye Level offers a full range of benefits, including health care coverage, a flex starting and ending time for the workday, vacation/sick days, 11 national holidays, professional development support and a monthly gym/book subsidy. We also regularly do fun events as a company and within our teams. Job Type: Full-time Pay: $21.00 - $22.00 per hour Benefits:
  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance Physical Setting:
  • Office Schedule:
  • Day shift
  • Monday to Friday Supplemental Pay:
  • Bonus pay COVID-19 considerations: Must be fully vaccinated. Will provide extra 1/2 sick day if 2nd shot is scheduled. Ability to commute/relocate:
  • Ridgefield Park, NJ 07660: Reliably commute or planning to relocate before starting work (Required) Education:
  • Bachelor's (Required) Experience:
  • Accounts Payable: 1 year (Required)
  • Quickbooks and Excel: 1 year Location: One location

Example 14

Why should you work for City? Because City is a global leader in facilities management for starters. Also, because we have a generous benefits package that includes 28 days of PTO along with a 401(k) match with immediate vesting. We don't just hire anyone at City; we're looking for loyal team members with personal grit, a deep sense of responsibility, a thirst for constant learning and growth with a willingness to always lend a helping hand. When you join City, you're committing to making a difference. We make a commitment to you too helping you embark on a career with purpose! Accounts Payable Specialist Hybrid work schedule Reporting TO THE A/P Supervisor Position Responsibilities
  • Monitor the AP inbox. Work through and respond to inquiries and resolve questions/issues
  • Work closely with the vendors to request any applicable changes on invoices, tax removed etc. and maintain positive attitude in all correspondence
  • Prepare vendor reconciliations, helping to identify any applicable issues
  • Assist in processing of invoices and expense reports including AIA construction invoices
  • Ensure AP queries are investigated and analyzed effectively and timely
  • Assist in set up of new vendors, ensuring all supplier setup information is received from the vendor and entered accurately and completely in Timberline
  • Assist in maintaining proper vendor files including updated W9's and Certificates of Insurance
  • Provide support to and take direction from the AP Supervisor and Manager
  • Other ad-hoc tasks as directed by management including reporting and audit requests
  • Assist in efficiency implementations such as Concur
  • Assist in AP clean up projects such as vendor account clean up
  • Other duties as assigned by AP Supervisor/Manager based on Finance department initiatives and priorities. Job responsibilities of role may change based on AP Management discretion Requirements Education and Experience
  • 2- year accounting degree or equivalent experience preferred
  • Minimum 3 years Accounts Payable experience required
  • Experience with Timberscan and Timberline helpful
  • Excellent verbal and written communication skills are essential
  • Demonstrated ability to prioritize work to meet set deadlines
  • Strong time management, planning and organizational skills
  • Ability to analyze and research data and resolve discrepancies
  • Ability to multitask in a deadline driven environment and shift priorities as needed
  • Ability to seek out information and resolve issues
  • Comfortable working autonomously but within a team
  • Advanced level of computer literacy, including Financial Systems and Microsoft Office is essential (Advanced Excel)
  • High level numeracy and reconciliation skills, with demonstrated attention to detail and accuracy
  • Experience in processing a high volume of AP Job Type: Full-time Benefits:
  • 401(k)
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance Schedule:
  • Monday to Friday Ability to commute/relocate:
  • Burlington, MA 01803: Reliably commute or planning to relocate before starting work Location: One location

Example 15

About us NEED Financial Services is a small business in Santa Monica, CA. We are supportive, collaborative, customer-centric and our goal is to take the worry out of the day-to-day back office activities for clients to focus their energy and attention on the creative aspects of their business. Our work environment includes:
  • Regular social events
  • Relaxed atmosphere
  • Work-from-home days
  • Casual work attire
  • Modern office setting
  • Safe work environment
  • Growth opportunities NEED Financial Services is the Entertainment/Media Industry's premiere outsourced production accounting service. NEED Financial Services allows entertainment and media production companies to focus strictly on their creative and production endeavors. Our team of professionals handles the necessary tasks of accounts payable and receivable, job costing, and internal financial statement preparation. Position Overview: The Accounts Payable (AP) Specialist will assist in ensuring our clients' payments are complete for the services performed in the production industry. This position will be responsible for maintaining vendor and client relations, entering and paying all invoices in accordance with our policies and controls, scanning/filing, assisting with any accounts payable issues, and participate in any special ad hoc projects as directed by the management. The AP Specialist takes ownership in the smooth operations of their clients and communicates directly with their team. This position will be expected to work in close cooperation with all company managers and staff, and at times, with clients and production teams. Responsibilities:
  • Review and verify invoices and check requests; prepare and preform check runs
  • Prepare and process electronic transfers and payments
  • Set up invoices for payment and record invoices into system; sort, code and match invoices
  • Post transactions to journals, ledgers and other records
  • Receive and verify expense reports
  • Records entry of, verifies documentation for, and distributes petty cash
  • Assists with accounting records and ledgers by reconciling monthly statements and transactions
  • Monitor accounts to ensure payments are up to date
  • Research and resolve invoice discrepancies and issues; research open POs and invoices
  • Maintain and update vendor files
  • Correspond with clients and respond to inquiries
  • Assist with providing supporting documentation for audits
  • Make recommendations to improve quality of AP protocols and procedures
  • Assist in any other special projects as requested by management Qualifications:
  • High School Graduate with diploma; college degree preferred
  • Minimum 1 year of accounts payable experience required
  • Knowledge of relevant accounting software, Microsoft office skills
  • Proficient in data entry
  • Excellent organizational skills
  • Excellent time management skills
  • Attention to detail and accuracy
  • Good communication skills
  • Ability to be a team player
  • Excellent problem-solving skills
  • Ability to maintain confidentiality This position will require the individual to be on-site in our Santa Monica office. After a month of continuous employment, we offer the option to work remote one day a week. Job Type: Full-time Pay: $19.50 - $23.00 per hour Benefits:
  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Employee discount
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Vision insurance Physical Setting:
  • Office Schedule:
  • 8 hour shift
  • Day shift
  • Monday to Friday
  • Overtime COVID-19 considerations: We have taken the necessary COVID-19 prevention measures required by LA County. Ability to commute/relocate:
  • Santa Monica, CA 90401: Reliably commute or planning to relocate before starting work (Required) Education:
  • High school or equivalent (Preferred) Experience:
  • Accounts payable: 1 year (Preferred)
  • Microsoft Excel: 1 year Location: One location
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What does an accounts payable specialist do?

An accounts payable specialist manages outgoing payments and supports vendor relationships by reviewing invoices, purchase orders and expense reports for accuracy. Their work helps prevent overpayments, duplicate charges and payment delays.

In addition to processing payments, accounts payable specialists track due dates, maintain organized records and ensure payments are issued on time. This helps the company avoid late fees, maintain supplier trust and keep cash flow on track.

Accounts payable specialist skills and qualifications

Accounts payable specialists use a blend of accounting knowledge, technical tools and organizational skills to manage financial transactions accurately and on time. When writing your job description, include both hard skills and soft skills that reflect the scope of the role.

Skills to highlight in your accounts payable specialist job description include:

  • Proficiency with accounting software such as SAP, QuickBooks or Oracle
  • Understanding of Generally Accepted Accounting Principles (GAAP)
  • Familiarity with standard accounts payable procedures and workflows
  • High attention to detail for accurate data entry and invoice matching
  • Strong time-management skills to meet payment deadlines
  • Knowledge of purchasing, invoicing and vendor payment terms
  • Competence with spreadsheet tools for tracking and reconciling transactions

Accounts payable specialist experience requirements

A skills-first hiring approach works well for accounts payable roles. Instead of focusing solely on specific degrees or years of experience, look for candidates who demonstrate accuracy, organization and familiarity with financial processes. Experience in roles such as night auditor, bookkeeper or hotel front desk clerk can provide relevant skills in data entry, invoice review and payment tracking.

Candidates who have worked with accounting systems, reconciled transactions or supported vendor communications in past roles can often transition effectively into an accounts payable position.

Accounts payable specialist education and training requirements

There are no universal education requirements for accounts payable specialists, which makes this role well-suited to skills-based hiring. While some employers may prefer candidates with degrees in accounting or business, practical skills often matter more than formal education.

Look for candidates who are proficient in data entry, account reconciliation and accounting software. Many gain these skills through on-the-job experience or self-guided learning using tutorials and vendor training platforms. For example, QuickBooks offers free training resources to help users build foundational accounting knowledge.

Accounts payable specialist salary expectations

An accounts payable specialist earns an average of $47,877 per year, according to Indeed Salaries. It’s common for salaries to vary according to location, employer size, candidate experience and other factors.

Job description samples for similar positions

If this accounts payable specialist job description isn’t quite what you need, check out these job description samples for similar positions:

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FAQs about accounts payable specialists

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